2021-2022 BOARD OF DIRECTORS
| Name | Role | Province | On Board Since |
|---|---|---|---|
| Florence Klein | President | QC | 2018 |
| Lindsay Duncan | Vice-President | QC | 2017 |
| Sara Hart | AB | 2020 | |
| Jason Herbert | BC | 2020 | |
| Jessica Rutledge | ON | 2021 | |
| Elise Truscott | SK | 2020 | |
| Dawn Wilson | BC | 2021 | |
| Olivia Zawadiuk | Athlete Council Chair | BC | 2019 |
Interested to join our dynamic board team?
Click here!AQUATIC FEDERATIONS REPRESENTATIVES
| Name | Role | Province |
|---|---|---|
| Cheryl Gibson | FINA Bureau member, FINA Artistic Swimming Liaison | AB |
| Lisa Schott | FINA TASC (Technical Artistic Swimming Committee) Chair UANA Technical Artistic Swimming Committee Vice-Chair |
AB |
| Sheilagh Croxon | FINA Coaching Committee Representative | ON |
| Erika Lindner | Pan Am Aquatics Representative | ON |
| Dot Padget | Pan Am Aquatics Masters Committee Member | AB |
COMMITTEES
Click on the committees titles to see a full description
STANDING COMMITTEES
| Members | Role |
|---|---|
| Sara Hart | Chair |
| Helen Kelley | Provincial Representative |
| Jason Herbert | Member |
| CEO | CAS Resource |
GOVERNANCE COMMITTEE - Terms of reference
Purpose
The purpose of the Governance Committee is to ensure that the Board fulfills its legal, ethical, and functional responsibilities through adequate governance, policy development, risk management, recruitment strategies, training programs, monitoring of Board activities, and evaluation of Board members’ performance.
Committee Composition
The Governance Committee will be composed of six (6) Canada Artistic Swimming registrants including a Chair who shall be appointed by the Board, the Athlete Council Chair, one current Director, and three representatives at large (not more than one per province)
Key Duties
The duties of the Governance Committee are:
GOVERNANCE
- Ensure Bylaws are compliant with legal requirements and funding regulations.
- Review current Board policies to ensure they are relevant, meet legal requirements and understood by the Directors. Policy development and review will be led by the Policy Working Group.
- Make recommendations for Board support (Board development, evaluation, recruitment and training).
- Ensure that the Board of Directors and the committee structure and culture reflect best practices of governance principles as guided by Sport Canada and the Not for Profit Act.
RISK MANAGEMENT
- Provide expertise to enhance the quality of Broad of Directors discussion on risk management matters and facilitate effective Broad of Directors’ decision-making in this area.
- Ensure that programs and service delivery are provided in a manner consistent with generally recognized standards for good practice and that risk is mitigated in a prudent and effective manner.
- Respond as appropriate to feedback from issues addressed by 3rd party complaint agencies.
- In conjunction with the Chief Executive Officer, review Canada Artistic Swimming’s risk registry on an annual basis, or as needed, identifying risks, classifying them and providing recommendations on changes in strategic directions and/or operations to manage risks associated with decision-making at the Board of Directors and operational levels.
Skills Set for Committee Members
- Persons appointed to the committee will have knowledge, experience and interest in governance issues and will reflect, to the extent possible, the diversity of the Canada Artistic Swimming membership including geography, language, artistic swimming specific knowledge, professional backgrounds and personal experience.
- Legal experience is important to this committee.
Term
- Governance Committee members may serve more than one year on the Committee.
- Participation in the Committee is limited to a maximum of six consecutive one-year terms. The Chair may serve a maximum of four (4) consecutive one-year terms as chairperson of the Committee, and his/her participation in the Committee is limited in total to the number of terms for members (six one-year terms).
Meetings and Resources
- The Governance Committee will meet, as required. Meetings will be at the call of the Chair. Minutes of all meetings will be taken.
- Each voting member of the Governance Committee, including the Chair, will have one vote. In the event of a tie, the Chair will cast a second and deciding vote. Roberts Rules will be followed.
- The Governance Committee will be assigned the necessary administrative and financial support from Canada Artistic Swimming to fulfill its mandate.
Last Updated: March 2019
Board Approval: March 29, 2019
| Members | Role |
|---|---|
| Jessica Rutledge | Chair |
| Lindsay Duncan | Member |
| Mélanie Beaudoin | Member |
| CEO | CAS Resource |
NOMINATING COMMITTEE - Terms of reference
Purpose
The Nominating Committee is responsible for ensuring that the members of Canada Artistic Swimming are presented with capable and eligible nominees for election to the Board at the Annual Meeting. Members of the Nominating Committee recruit, and evaluate candidates; they prepare the list of directors for election and make recommendations for specific candidates.
Committee Composition
The Nominating Committee will be composed of four (4) Canada Artistic Swimming registrants including a Chair who shall be a Board member not up for re-election and three representatives at large (not more than one per province). The Chair is appointed by the Board following the Annual Meeting and the Chair selects the balance of the committee.
Key Duties
The duties of the Nominating Committee are:
- Perform a gap analysis on current board to determine strengths and weaknesses, and identify desirable qualities or qualifications for future board members
- Identify, evaluate, recruit capable and eligible persons to stand for election as Directors,
- Promote diversity of directors in relation to geography, language, professional backgrounds and personal experience,
- Receive and review nominations for filling board vacancies or positions and interview candidates
- Create and maintain a template to be used in the evaluation of potential candidates
- Execute best efforts to ensure, in any given election, that no nominee gains office by acclamation,
- Ensure requirements of the bylaws are adhered to in the nomination process and election outcome,
- Participate in the election process at the AM as directed by the Board Chair and as per the Nominating and Election Policy.
Skills Set for Committee Members
- Persons appointed to the committee will have knowledge, experience and interest in governance issues and will reflect, to the extent possible, the diversity of the Canada Artistic Swimming membership including geography, language, artistic swimming -specific knowledge, professional backgrounds and personal experience
- HR experience is desirable
Term
- Nominating Committee members may serve more than one year on the Committee.
- Participation in the Committee is limited to a maximum of six consecutive one-year terms. The Chair may serve a maximum of four (4) consecutive one-year terms as chairperson of the Committee, and his/her participation in the Committee is limited in total to the number of terms for members (six one-year terms).
Meetings and Resources
- The Nominating Committee will meet, as required. Meetings will be at the call of the Chair. Minutes of all meetings will be taken.
- Each voting member of the Nominating Committee, including the Chair, will have one vote. In the event of a tie, the Chair will cast a second and deciding vote. Roberts Rules will be followed.
- The Nominating Committee will be assigned the necessary administrative and financial support from Canada Artistic Swimming to fulfill its mandate.
Last Updated: March 2019
Board Approval: May 5, 2020
| Members | Role |
|---|---|
| Paul Fritz-Nemeth | Chair |
| Elise Tuscott | Board Liaison |
| Ann Stirrat | Member |
| Florence Klein | Member |
| CEO | Member |
FINANCE & AUDIT COMMITTEE - Terms of reference
Purpose
The purpose of the Finance and Audit Committee is to review, to make recommendations, and to provide guidance on Canada Artistic Swimming’s financial reports, internal controls, independent audit, budget process, and financial analysis.
Committee Composition
The Finance and Audit Committee will be composed of six (6) registrants including a Chair, who is the Treasurer of Canada Artistic Swimming, four (4) registrants at large (not more than one per province, the President of Canada Artistic Swimming, and, as required, non-voting resource members, such as the Chief Executive Officer, other association staff members, and consultants.
Key Duties
The duties of the Finance and Audit Committee are:
FINANCIAL PERFORMANCE
- Oversee finance and audit matters of the organization ensuring adequate procedures and policies are in place to minimize any risk associated with Canada Artistic Swimming Board decisions.
- Review financial plan, budget, audited financial statements, and asset and liability management plan.
- Make recommendations for Board support (financial plan, budget, financial policies, asset and liability management, and audited financial statements).
- Review financial statements.
- Report on financial activity, financial plan, policy compliance (e.g., Delegation of Authority and Financial Stewardship, Financial Transactions with Stakeholders and Investment Policies etc.), and financial risks to ensure they are aligned with Canada Artistic Swimming’s strategic goals and objectives and key success metrics.
FINANCIAL AUDIT
- Review audit plan annually.
- Engage with an accredited accounting firm in the review of Canada Artistic Swimming’s financial statements.
INTERNAL CONTROLS AND COMPLIANCE
- Assists the Chief Executive Officer (CEO) with review and compliance of funding submissions and agreements as required.
- Review internal controls issues and recommendations in auditor’s management letter.
Skills Set for Committee Members
- Persons appointed to the committee will have knowledge, experience and interest in financial analysis, financial reporting, audit controls, and accounting principles and will reflect, to the extent possible, the diversity of the Canada Artistic Swimming membership including geography, language, artistic swimming specific knowledge, professional backgrounds, and personal experience. Business finance, cost accounting, financial accounting, and financial ratios experience is important to this committee.
Term
- Finance and Audit Committee members may serve more than one year on the Committee.
- Participation in the Committee is limited to a maximum of six (6) consecutive one-year terms. The Chair may serve a maximum of four (4) consecutive one-year terms as chairperson of the Committee, and his/her participation on the Committee is limited in total to the number of terms for members (six one-year terms).
Meetings and Resources
- The Finance and Audit Committee will meet, as required. Meetings will be at the call of the Chair. Minutes of all meetings will be taken.
- Each voting member of the Finance and Audit Committee, including the Chair, will have one vote. In the event of a tie, the Chair will case a second and deciding vote. Roberts Rules will be followed.
- The Finance and Audit Committee will be assigned the necessary administrative and financial support from Canada Artistic Swimming to fulfill its mandate.
Last Updated: June 2017
Board Approval: June 2017
| Members | Role |
|---|---|
| Elise Truscott | Chair and Board Liaison |
| Sara Hart | Member |
| Dawn Wilson | Member |
| CEO | CAS Resource |
HUMAN RESOURCES COMMITTEE - Terms of reference
Purpose
The purpose of the Human Resources Committee is to advise the Board in fulfilling its oversight responsibilities with respect to human resources and compliance management, senior management team performance evaluation, development planning, and compensation, and senior management team succession planning.
Committee Composition
The Human Resources Committee will be composed of four (4) registrants including a Chair, who shall be appointed by the Board, and three (3) Canada Artistic Swimming Directors, who are recommended by the Governance Committee and approved by the Board.
Key Duties
The duties of the Human Resources Committee are:
HUMAN RESOURCES AND COMPLIANCE MANAGEMENT
- Review Canada Artistic Swimming’s’ human resources policies to ensure compliance with legal requirements, labour codes, human resources practices, and compensation matters.
- Make recommendations for Board consideration (organizational structure, best practices, evaluation, employee selection and termination policies).
- Review negotiation practices, senior management agreements, and independent contracts to ensure compliance with legal requirements, strategic goals and objectives, and organizational needs.
- Review organizational structure at the senior management level.
COMPENSATION
- Review the CEO’s and senior management team’s compensation structures and other conditions of employment.
- Make recommendations for senior management team compensation that aligns with Canada Artistic Swimming’s philosophy, pay design structure, performance evaluations, and development plans.
- Review employee benefit plans and reports to ensure compliance with legal requirements.
EXECUTIVE DEVELOPMENT PLANNING AND COMPETENCY
- Review the position descriptions for the senior management team.
- Review short-term and long-term operational goals and objectives, and performance measurement indicators and metrics.
- Review the performance and development management plan for the senior management team.
EXECUTIVE SUCCESSION PLANNING
- Review senior management team succession plans for both short-term and long-term needs that align with Canada Artistic Swimming’s strategic plan and fiscal budget.
Skill Set for Committee Members
- Members appointed to the committee will have knowledge, experience and interest in Human Resources issues and will reflect, to the extent possible, the diversity of the Canada Artistic Swimming membership including geography, language, artistic swimming specific knowledge, professional backgrounds and personal experience. Labour relations expertise and experience is important to this committee.
Term
- Human Resources Committee members may serve more than one year on the Committee.
- Participation in the Committee is limited to a maximum of six (6) consecutive one-year terms. The Chair may serve a maximum of four (4) consecutive one-year terms as chairperson of the Committee, and his/her participation on the Committee is limited in total to the number of terms for members (six one-year terms).
Meetings and Resources
- The Human Resources Committee will meet, as required.Meetings will be at the call of the Chair. Minutes of all meetings will be taken.
- Each voting member of the Human Resources Committee, including the Chair, will have one vote. In the event of a tie, the Chair will case a second and deciding vote. Roberts Rules will be followed.
- The Human Resources Committee will be assigned the necessary administrative and financial support from Canada Artistic Swimming to fulfill its mandate.
Last Updated: January 16, 2018
Board Approved: August 12, 2019
OPERATIONAL COMMITTEES
| Members | Role/Province |
|---|---|
| Karen Land | Chair – MB |
| Kirsten Brough | SK |
| Suzanne Kostron | ON |
| Erika Lindner | ON |
| Pat McCann | ON |
| Geneviève Quesnel | QC |
| Karen Seymour | ON |
| Lindsay Duncan | Board Liaison |
| Stéphane Côté | CAS Resource |
RULES/TECHNICAL COMMITTEE - Terms of reference
Under review
| Members | Role |
|---|---|
| Lisa Schott | Chair & FINA Liaison |
| Florence Klein | Board Liaison |
| Louise Kennedy | Member |
| Diane van der Pol | Member |
| Cheryl Gibson | Member |
| Kerri Morgan | Member |
| Senior Team Head Coach | Member |
| CEO | CAS Resource |
EXTERNAL RELATIONS COMMITTEE - Terms of reference
Under review
| Members | Role |
|---|---|
| Suzanne Kostron | Chair |
| Jessica Rutledge | Board Liaison |
| Lynda Furniss | Member |
| Penny Hermann | Member |
| Melanie Lacroix | Member |
| Jessica Lamontagne | Member |
| Kari McKnight | Member |
| Lianna Sottile | Past Chair |
| Kara Heald | CAS Resource |
NATIONAL OFFICIALS COMMITTEE - Terms of reference
Under review
| Members | Role |
|---|---|
| Olivia Zawadiuk | Chair |
| TBD | Senior National Team |
| TBD | Member-at-large |
| TBD | Member-at-large |
ATHLETES COUNCIL - Terms of reference
Purpose
The purpose of the Athletes Council is to represent and promote the views and interests of the National programs and CAS athletes in general in an effort to ensure the collective voice of athletes is represented in furthering the CAS vision to be a world leading nation in Artistic Swimming.
Composition
The Athletes Council is comprised of persons who are registrants or past registrants in good standing of CAS. The elected Athlete Representative will serve as the Committee Chair, attend board meetings and provide council to the CAS Board of Directors. The committee will be comprised of:
- Chairperson; The Chair must be a former Canadian National Team member (Junior or Senior) and have been retired within 5 years at the time of their first term election.
- Senior National Team Representative
- Three members at large to be appointed by the Athletes Council Chair, Chief Sport Officer & CEO (1 member at large will be appointed as the Representative for the Youth National Team/Junior National Team depending on which program is taking place)
- All committee members will have values consistent with CAS and adhere to the Conduct Policy.
- Persons appointed to the committee will have knowledge, experience and interest in athlete issues and will reflect, to the extent possible, the diversity of the Canada Artistic Swimming membership including geography, language, artistic swimming -specific knowledge, professional backgrounds and personal experience
Key Duties
Ensure that athletes participate in a constructive and professional manner in the decision making and feedback process of CAS.
Ensure to the greatest extent possible, that CAS policies and programs meet the needs of the athletes by;
- providing athlete representation to the Board;
- providing input prior to approval on key documents/policies/topics directly or indirectly affecting athletes including but limited to; Athlete Agreements; Rule Changes; Conduct Policy
- developing various forums and platforms including the CAS website, in which athletes can share and develop information or ideas as they relate to the development or well-being of athletes at all levels
- developing leadership succession and skills within the athlete community as a whole
- representing the athletes as it relates to Safe Sport and raising the concerns with respect to the well-being of athletes
- being a resource to athletes for any reason whatsoever, including, without limitations, all matters relating to the performances and well-being of the athletes.
- recognizing and reflecting inclusivity and the diversity of the organization in its actions and decisions.
- presenting an Athlete Report annually at the CAS Annual Meeting that provides key insights and feedback from the athletes.
The Chair of the Council (or appointee) attends the AthletesCAN annual forum provided funding is available from AthletesCAN.
The Chair of the Council works with the PTSOs to promote and develop the Provincial Athlete Representative role and works collaboratively with those representatives in such a role at the provincial level.
Term
The Athlete Representative (Chair of Athletes Council) will be elected to a 3-year term by the CAS Athletes. The election will take place at the National Qualifier competition. An Athlete Representative may only serve up to two 3-year terms.
The Senior National Team council representative will serve a 2-year term and will be elected by the members of the full time training group within the first 10 days of team training.
Members at large will serve 2-year terms and maybe re-invited by the Athlete Council Chair, CEO and CSO to serve an additional 2-year term.
Terms of Reference
The Chair of the Council reviews the Terms of Reference with CAS President, CEO and CSO at the end of each 3-year term.
Last Updated: August 2020
Board Approval: August 11, 2020