Responsible for the strategic leadership of Canada Artistic Swimming and the administration of all services and programs, acting with major responsibility in the management of finances, administrative programs, promotion and communication;
Responsible to ensure that the operations of Canada Artistic Swimming are aligned and managed in support of the strategic goals of Canada Artistic Swimming;
Accountable for the development and management of the budget and oversees development of all annual operational plans;
Manage a diverse group of organizational functions that include: sport specific, high performance, technical areas and events, marketing and communications, finance and administration;
Significantly grow and advance existing business and sponsorship relationships, and build and manage relationships with all stakeholders.
Chief Officer – Business Development – Job Description
Develop and support the implementation of a strategic communications and public relations campaign in collaboration with the CEO and reflective of the Strategic Plan that will lead to effective brand management
Ensure Canada Artistic Swimming website and other marketing and communications media are industry leading
Direct external consultants as appropriate in overall content development and design
act as national media contact as required
Work with suppliers to ensure best branding opportunities and accurate information capture and transfer
Build a brand strategy and promotional campaign for the CAS national team program
Using external consultants and/or staff support, build, monitor and measure the effectiveness of Canada Artistic Swimming’s social media and overall promotional campaign
Direct and oversee management and execution of national and international events including bid processes, coordination with host cities, government funding programs and applications, supervision and direction of organizing committees and production of event-related support materials
Manages the preparation of event operational budgets, all event financial results and immediate oversight of accounts related to events.
Acts in the capacity of Senior Event Director for each Canada Artistic Swimming event staff and volunteer team ensuring targets are met
Supervises and directs venue operations related to events as well as supervises all scheduling and resource personnel on site (eg music technicians and announcers, photographers and other volunteers, venue suppliers, etc.).
Oversees the negotiation and execution of all hotel, event function and transportation supplier contracts as well as venue and facility contracts for Canada Artistic Swimming events.
Attends events, oversees and/or conducts volunteer and other meetings and pre-event site visits as required.
In coordination with CEO ensures national and local sponsor requirements are being met at all events.
Oversees development and production of competition schedules working with Canada Artistic Swimming technical staff as required and applicable for each event.
Direct event announcement process including coordinating with CEO to ensure all parties are properly notified; oversees ticket sales initiatives.
MARKETING / BRAND MANAGEMENT
Manage key messaging, promotional and advertising campaigns to communicate and elevate the CAS brand through national programs like AquaGO! and the national team, as well as through CAS national and international events.
Direct and monitor brand usage and application of brand standards and guidelines with Provincial Partners sharing the CAS brand.
Attend international events as required to ensure Team Canada is appropriately presented, marketed and promoted
SPONSORSHIP / FUNDRAISING
Responsible for the development of a national sponsorship and fund-raising campaign strategy that builds self-generated revenue capacity for the organization. Event revenue forms part of this strategy. Work among other sport organizations to create partnerships and synergy in the sponsorship realm.
Manage staff and consultant liaison with potential corporate sponsors suppliers and partners.
Work with local organizing committees to build successful local sponsorship programs connected to CAS national and international events
Work with other senior CAS staff to build financial capacity through cost savings and revenue generation measures
Chief Sport Officer – Job Description
Leads and oversees the entire Canada Artistic Swimming (CAS) High Performance system including athletes and coaches’ development pathways in accordance with the general objectives established in the CAS Strategic Plan (working with HP Consultant until end July 2017);
Contributes to the on-going monitoring of the CAS Strategic Plan, including the articulation of multi-year and annual High Performance Program Operational Plans to achieve the established performance objectives and metrics;
Reviews SC’s technical performance at all levels against short, intermediate and long term goals, provides analysis & recommendations, and makes appropriate adjustments as required;
Provides leadership in the development and the implementation of provincially and nationally-run next gen athlete development programs to create an effective athlete and coach development pathway that is based on LTAD principles, and the sport’s gold medal profile;
Develop and implement national Next Gen programming, talent identification and development and Monitoring programs in the organization and assist with coordinating the staff in charge of National Development Team such as Junior and 13-15 NT coaches;
Develop, execute and lead club development and the overall domestic program strategy for Canada Artistic Swimming .
Provide materials, tools and lead strategies for building membership in clubs and oversee the implementation of CS4L program at all levels of the organization;
Implement and oversee all NCCP programs for synchronized swimming;
Represents CAS’s high performance program internally within the sport and to key external partners – specifically Own the Podium (OTP), the Canadian Olympic Committee (COC), the Canadian Sport Institutes (CSIs) and others as appropriate;
Supervises and works with the National Team Head Coach along with IST providers to create a world leading training environment for the National and Regional Centres, HP clubs and National Team artistic swimmers along the development pathway;
Liaises on a regular basis with the COE, RTC and identified High Performance clubs and coaches to ensure a consistent approach to technical training from the development to the senior levels as it relates to NCCP, LTAD, and the competition structure.
Vacant - TBC
Member Services and Event Manager – Job Description
The Member Services/Event Manager has overall responsibility for providing support to the CEO and other senior management with a specific emphasis on Member services and events. Significant duties include planning, organizing, and supervising Member programs with an emphasis on achieving Canada Artistic Swimming’s (CAS) strategic plan, as well as managing specific aspects of national and international competitions hosted by CAS. He/she provides assistance to the CEO including managing communication with the Board of Directors and Members and to the Director of Communications and Events related to the execution of event functions.
Provide general administrative and event/project management support as requested,
Maintains the office calendar, assist with meeting preparation including the production and collating of resource documents, issuing gotomeeting invitations for Member and committee meetings and drafting of Board minutes
Provide meeting, event and other travel logistics support including bookings for travel and hotel bedrooms, meeting space, meals and audio-visual requirements and coordination of event VIP programs and registration processes on site
Via phone, mail and email, provide support to Members, suppliers and customers, supplying general information where appropriate and redirecting detailed or technical inquiries to the best person
Perform financial processes including: facilitating various order fulfillment and international club bids through to invoicing. Assist with e-transfer tracking and bank deposits. Responsible for coordinating and completing various event funding grant applications.
Senior Manager – Sport Development | Job Description
Develop and manage the implementation of the AquaGO! program ensuring deadlines are met and projects are completed as per the schedule
Manage communication of project milestones to relevant stakeholders
Contribute to monitoring and revising of existing training materials and development of promotion materials including but not limited to the marketing kit
Contribute to development of Program Assistant training module and materials – supervising other writers and contributors.
Act as primary point of contact for questions and feedback about the program including developing and distributing customer satisfaction surveys.
Develop a project outline and manage the revision to the Competition Introduction level of coaching certification with a final due date of September 1, 2020
Maintain the certification pathway diagrams in terms of keeping them current and published where they can be easily accessed
Supervise other writers and provide guidance to ensure they have proper information to complete writing tasks
Supervise the on-going development of the artisticswimmingcoach.ca website, including managing the posting of NCCP courses by PTSO partners
Under the supervision of the CSO, assist with the design of an annual coaching development plan, and specifically, with the logistical assistance of other admin staff, coordinate the content of the September Coaching Development workshop
Prepare routine analysis, results analysis and other metrics and measurements to be used by the CSO in determining HP development program priorities and reporting data for OTP and other partners.
IST Program Manager – Job Description
Under the supervision of the CSO develop and oversee the implementation of a comprehensive, integrated performance services plan that utilizes the most up to date scientific and medical knowledge to provide an effective range of service activities and an appropriate short-term and long-term vision
Under the supervision of the CSO, lead and manage a multi-discipline Performance Services Team that delivers services to the national senior, junior and 13-15 programs
Work with CSO and National Program Coaches to integrate performance services and plans into the YTP of senior, junior and 13-15 national teams
Work with CSO and national coaches to schedule appropriate performances services personnel for major competitions, training camps and the DTE as needed
Organize and lead the Performance Services Team meetings as required by the annual plan
Working with Performance Services providers and the Senior National Program Head Coach, develop the athlete testing protocols for all National Programs
Working with the Performance Service providers and the COPSIN Network staff, organize athlete assessments as required for camps and the annual training plan
Working with the Performance Service Providers and the CAS Performance Analyst, organize the production of results from all assessments
Working with the program physiologist and program head coaches, develop the HexFit protocols for data entry and athlete health and well-being and performance monitoring
Working with CAS Performance Analyst and the program physiologist, organize data management from athlete assessments
Working with the CSO, the Program head coaches and the Performance Analyst, contribute to the development of a Gap Analysis for the national senior, junior and 13-15 programs
Evaluate the effectiveness of the performance services and service provision via athlete feedback, coach feedback, and collected data
Working with the National Program Head Coaches, lead the content and schedule development for National 13-15 and Junior program camps
Working with the senior national team coach, the national programs head coaches and performance service providers, develop training programs for the national junior and 13-15 programs
Working with the CSO, the Performance Analysts and OTP, contribute to the development of the Podium Pathway
Provide athletic therapy support to program athletes as required
National Team Logistics Manager – Job Description
Responsible for supporting the CSO, and Head Coach with executing the vision of all Canada Artistic Swimming National Team Programs and for daily management of National Team Competitions and programming (centralized and decentralized) to sustain medal performances at World Series, Pan Am, World Championships and Olympic Games.
Establishes and follows clear priorities in managing projects, activities and resources effectively with specific attention to logistics details.
Routinely coordinate travel plans and itineraries, accommodation and on site plans in support of the national team members, coaching staff and others attending international events and training camps.
Responsible for liaising with contracted medical and sport science experts in all pertinent areas of national team programming; liaising with the INS for delivery and maintenance of medical and sport science support programming for the national training centre/teams and in the future with potential targeted regional national team initiatives;
Ensure that all targeted athletes have annual medical examinations and ongoing medical support at the CAS national training centre, and that all test results are kept on file and communicated to athletes and coaches as appropriate;
Responsible for ensuring that all national teams competing in designated international competitions are supported by appropriate medical and para-medical support personnel;
oversees the administration and budget requirements for CAS National Training Centre;
providing support as required to ensure efficient operation of the Centre
Responsible for managing all National Team Equipment including the submission of annual budget requirements for equipment, the deployment of equipment for training camps and competitions; and managing and safeguarding the inventory of equipment.
Consults and coordinates with members of the staff and supports national teams coaching and sport science staff as required.Provide information and guidance to assist in the preparation of research, presentations and functions.
Serve as a conduit for information, requirements and guidance from the CSO. Assist any other members of the staff in this capacity.
Provide general administrative and project support as requested, including but not limited to document preparation in Word, PowerPoint or Excel, copying, database updates and phone communications
Implement and maintain the financial policies, systems and procedures of Canada Artistic Swimming
Set up and maintain Association accounting including:
Accounts payable – process invoices and expense reports for payment;
Accounts receivable – prepare invoices; track accounts receivable and contact outstanding accounts for payment;
Manage Association credit card accounts;
Manage Association cash flow and bank balances;
Coordinate and process payroll and benefits.
Maintain and control inventory of artistic swimming products;
Produce monthly income statements and balance sheets, and analyze accounts for unusual items and variances to budget;
Prepare forecasts monthly (revised annual estimates) of revenue and expenses);
Report to senior management and the Board of Directors concerning any trends or risks that are critical to the organization’s financial performance;
Complete financial reporting to other stakeholders, including Sport Canada and Own the Podium;
Support the CEO with the preparation of annual financial plans;
Prepare year end audit working papers, and coordinate the year-end audit;
Coordinate and produce all tax documentation and receipts as required;
Maintain vendor and supplier relationships;
Be involved in the fund-raising campaigns planning and execution;
Oversee and coordinate national insurance program;
Be responsible for general office management including maintaining warehouse storage, file management, and office maintenance.
Executive Coordinator – Job Description
Provide administrative and project coordination support to the CEO;
Provide General Board of Directors support as directed;
Provide general administrative and project support as requested to other staff and committees;
Provide support to the Coaching Association of Canada web portal, “The Locker”;
Support e-reg and e-sport database systems along with association membership process;
Coordinate and track translation requests;
Provide meeting, event and other travel logistics support;
Communicate general information to Members;
Assist with various aspects of Canada Artistic Swimming events.
Safe Sport Manager – Job Description
In collaboration with the CEO and PTSO Members, provide leadership for the development and delivery of effective and inclusive Safe Sport programs with a purpose of seamless delivery of artistic swimming programming throughout the organization
Provide leadership support for Concussion education and protocol management, and injury prevention, including adoption of a national injury database
Provides support to Coach education and development initiatives especially in the areas recognized under safe sport and diversity and inclusion
As directed, participate in the completion of all required sport funding applications and reporting/accountability requirements (including Sport Canada, OTP…) as related to SafeSport programs and initiatives
Performs such other administrative duties as may, from time to time, be requested by the CEO in order to best ensure the realization of the operational and strategic objectives.
Manage bid document collection and collation of materials received from bid cities for all events. Draft tools according to allow for comparison of bids.
Assists with production of event related materials; contributes to various reports (for meetings, funding partners, etc.)
Assists with communication related to events including for releases, social media posts and web posting
Tracking event-related contracts – Sport Canada hosting contracts, Provincial and city grants, volunteer hosting agreements, and other event supplier contracts – including facilities, hotels, local sponsorship, etc. Tracking of deadlines – deliverables, renewals, payments
Contributes to planning/budgeting activities related to the Events area and adheres to the financial parameters as set out in the approved event budgets; provides operational budget support and tracking for each event.
Contributes to day to day administration of all event financial records and accounts related to events.
Assists with financial reconciliation of each event ensuring that all outstanding invoices are issued and charge backs are pursued. Ensure all incoming event related expenses are paid in a timely fashion (when approved by Chief Officer)
Ensures that budgets are followed in the planning and executing of all functions and that financial reconciliation is completed at the end of the event
Attends events, volunteer meetings and pre-event site visits as required.
Manages coordination of signage, merchandise, gifting and other equipment shipping to event sites
EVENT REGISTRATION, HOTEL AND SOCIAL FUNCTIONS
Acts as the logistics manager for executing all registration, and social functions held at or related to Canada Artistic Swimming events
participates in pre-event planning to determine the required room layouts, A/V equipment, staging, meals, entertainment, décor, etc. for all event meetings and functions
Attends events as required to coordinate hotel and social function logistics on site.
Manages reservations for bedroom space for all event participants and guests as per standard policies and practices for events as assigned.
Adheres to the terms of the contracts between CAS and the Hotels.
Completes charge-back process where costs are to be shared with guests or clients and other financial reconciliation