Hosted by Canada Artistic Swimming, BC Artistic Swimming & Victoria Artistic Swimming
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Qualifier2025
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QUICK LINKS
| What | How | Notes/Deadline |
|---|---|---|
| TENTATIVE Competition Schedule | View Schedule | v1.0 – December 5, 2024 |
| 2025 Waiver Forms | Fill out online form now | March 10, 2025 |
| What | How | Notes/Deadline |
|---|---|---|
| FINAL Competition Schedule | View Schedule | v3.1 – February 29, 2024 |
| How to successfully register for a CAS Competition | Download and Read the Guide | EVERYONE, please read the guide! |
| Extra training & Spacing request Form | Fill out Form | Deadline: 2024-02-12 |
| Competition Registration Online Form | Fill Out Form | Deadline: 2024-02-20 |
| ONTARIO Registration Guide | Download and Read the Guide | ONTARIO, please read the guide! |
| ONTARIO Registration Form (xlsx document) | Download excel form | Deadline: 2024-02-20 |
| Waiver Forms | Fill out waivers | Deadline: 2024-03-03 |
| What | How | Notes/Deadline |
|---|---|---|
| FINAL Schedule | View Schedule | v2.0 – 2021-04-01 |
| Feedback-only Routine Registration | Download Excel File | 2021-03-22 |
| Virtual Event Technical Bulletin | View Bulletin | v1.3 – 2021-03-19 |
| Land Routine – Technical Bulletin | View Bulletin | v1.1 – 2021-03-01 |
| Land Routine – Element Videos | Watch videos on Dropbox | |
| How to register Land Routines for Qualifier | Watch Tutorial Video | |
| Waiver Forms | Coming soon! | |
| Competition Registration Form (Formstack) | Fill out form | 2021-03-16 |
| Land Routine Duets & Teams Registration | Download Excel File | 2021-03-16 |
| Dates | Pre-Competition Training: March 16, 2025 Official Training: March 17, 2025 Competition: March 18-22, 2025 |
| Registration Deadline | February 25, 2025 at 11:59pm Extensions may be granted on a province-by-province basis depending on the date of respective Provincial Qualifier events. |
| Hosts | Canada Artistic Swimming, BC Artistic Swimming & Victoria Artistic Swimming |
| CAS Resource | Stéphane Côté, Chief Officer – Business Development stephane@artisticswimming.ca |
| Events | Youth – Figures, Solo, Duet, Mixed Duet, Team, Free Combination |
| Junior – Solo Technical, Solo Free, Duet Technical, Duet Free, Mixed Duet Technical, Mixed Duet Free, Team Technical, Team Free | |
| Senior – Solo Technical, Solo Free, Duet Technical, Duet Free, Mixed Duet Technical, Mixed Duet Free, Team Technical, Team Free | |
| Junior/Senior – Acrobatic Routine | |
| AdAS – Figures, Solo, Duet | |
| Mixed Ability – Duet, Mixed Duet, Team | |
| Rules | This competition will be conducted under Canada Artistic Swimming Rules |
| Pool Information | Saanich Commonwealth Place 4636 Elk Lake Dr, Victoria, BC V8Z 5M1 |
| Pool Specs | Competition Side: 25m x 20m x 2.5-2.0m Warmup Side: 25m x 20m x 2.5m-2.0m |
| Deck Privileges | All Coaches must have proper accreditations on them at all times, and will be expected to have the proper level of certification as per rule 4.7 a): Coach eligibility is as per the current CAS Coach Registration and Certification Policy as posted on the CAS website on the Bylaws & Policies page. |
| Security & Health Services | Trained Lifeguards will be on deck at all times during the competition |
| Rules for Gelling | We ask that clubs consider doing gelling and degelling at the hotel whenever possible. Absolutely no degelling in the pool will be tolerated. |
| Rules for Stretching & Land Drill | TBC |
| Where to Eat | TBC |
| Entry Deadline | Tuesday, February 25, 2025 at 11:59pm EST
Extensions may be granted on a province-by-province basis depending on the date of Provincial Qualifier events. |
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| Entry Submission Information | All registration and entries must be sent online using Canada Artistic Swimming’s Event Registration system. | ||||||||||||||||||
| Entry Fees |
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| Late Entries | Once the deadline has passed, changes can only be requested by email, at stephane@artisticswimming.ca, and will be subject to a late fee.
According to CAS Rule, 20.2.2 a), Each routine whose entry package has not been received or is incomplete by the stated deadline is automatically assessed a $50 fine. This fine must be paid to the Chief Referee or designate at the coaches meeting prior to the competition, or the routines concerned will be disqualified from the competition. The FINAL deadline for late entries is 2 weeks prior to the start of the competition, on March 4, 2025, 11:59 pm EST. No entries will be accepted after this date. |
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| Athlete Fee | The athlete fee is to be confirmed (it was $130 per athlete in 2024). The online Event Registration Form (coming soon) should be used to add this amount to the club’s total. | ||||||||||||||||||
| Athlete Area Fee | The athlete fee is used to procure areas for athletes and clubs to eat and rest, and the amount is to be confirmed. The online Event Registration Form (coming soon) should be used to add this amount to the club’s total. | ||||||||||||||||||
| Payment | Two payment methods are available. In both cases, payment must be received before the final payment deadline to avoid penalties.
Canada Artistic Swimming
c/o June Sterling 700 Industrial Avenue, Suite 312 Ottawa, ON, K1G 0Y9 Note that the payment deadline is one week after registration, on March 4, 2025, but that late penalties will be strictly enforced. |
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| Event Registration Form | All clubs must fill out the online Event Registration Form (coming soon) to provide all the pertinent information to the Organizing Committee and to calculate total cost to remit to Canada Artistic Swimming. | ||||||||||||||||||
| Consent Forms & Waivers | All athletes must fill out the Athlete Waivers and Medical Release (link coming soon) forms by March 4, 2025. | ||||||||||||||||||
| Anti-Doping & Prohibited Substances | By registering for this competition, athletes acknowledge that they agree to be subject to random unannounced anti-doping testing. Information about athletes’ rights and responsibilities, as well as the full list of prohibited substances, are available on the Canadian Centre for Ethics in Sport’s website, www.cces.ca. |
FILE FORMAT
Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.
Labeling Convention
File must be labeled with the following information, all separated by underscores, with no blank spaces
| Information | Options possibles / Instructions |
|---|---|
| 1. Age Group | Youth, Junior, Senior, Jr-Sr (Acrobatic routine) |
| 2. Event | SoloTech, SoloFree, DuetTech, DuetFree, MixedDuetTech, MixedDuetFree, TeamTech, TeamFree, Combo, Acro |
| 3. Club Name | no spaces please! |
| 4. Athlete Last Name | For duets, use both last names. For teams, please use the first swimmer’s last name, by alphabetical order |
Examples:
Junior_SoloTech_TorontoClub_Smith.mp3
Senior_DuetFree_CalgaryClub_Jones-Chen.mp3
13-15_TeamFree_MontrealClub_Bedard.mp3
Deadline
The deadline to send all music is February 25, 2025, at 11:59pm.
Please note that we ask you to respect this deadline even if your Provincial Qualifier is being held later than the deadline and that you’ve been given an extension to complete your registration. This will help us prepare our music files for the event. Anyone who believes they won’t be able to meet the deadline should let us know at stephane@artisticswimming.ca to avoid late fees.
FILE FORMAT
All Coach Cards must be sent in in Excel format and use the file created through the Coach Card software available here.
Please make sure you have the latest version of the software before exporting your files.
Labeling Convention
Files must be sent without changing the label from the export.
Deadline
The deadline to send coach cards is the Friday before the competition March 14, 2025, at 11:59pm.
Further rules related to the process required to change a coach card after this deadline will be released later. Changes will only be allowed in 3 cases: Medical Issue, Between prelims and finals, or as a Coach Decision (which will require the payment of a fine).
- 1 week before figures:
- Group A, B or C will be drawn
- Draw will take place on March 11/12, 2025
- Draw result will be on Sportity
- 72 hours before figures
- Group # will be drawn
- Draw will take place on March 15/16, 2025
- Draw results will be on Sportity
- There will be 2 panels of judges
- All athletes will compete the same 2 figures
| What | How | Notes/Deadline |
|---|---|---|
| What | How | Notes/Deadline |
|---|---|---|
| FINAL Schedule | View Schedule | v2.0 – 2021-04-01 |
| Feedback-only Routine Registration | Download Excel File | 2021-03-22 |
| Virtual Event Technical Bulletin | View Bulletin | v1.3 – 2021-03-19 |
| Land Routine – Technical Bulletin | View Bulletin | v1.1 – 2021-03-01 |
| Land Routine – Element Videos | Watch videos on Dropbox | |
| How to register Land Routines for Qualifier | Watch Tutorial Video | |
| Waiver Forms | Coming soon! | |
| Competition Registration Form (Formstack) | Fill out form | 2021-03-16 |
| Land Routine Duets & Teams Registration | Download Excel File | 2021-03-16 |
PREFERRED HOTELS
DID YOU KNOW THAT BOOKING INTO THE COMPETITION RECOMMENDED HOTELS ACTUALLY MAKES A HUGE DIFFERENCE?
It allows to:
• Provide a competitive rate to participating teams
• Support overall competition costs. Being able to prove the high economic impact that our competitions have on a host city and tourism boards offers more grant opportunity and increases host city interest in future year.
• Negociate more services with hotel who able to service youth sports teams
Using the recommended hotels is a gesture of solidarity towards the organizers of the competition and, at the same time, it goes along way towards helping the sustainability of our national competition system. We are counting on you!
| Adress | 4670 Elk Lake Dr, Victoria, BC V8Z 5M1 www.ihg.com |
| Contact | Yukti Choudhary – Guest Services Supervisor GSS@HiElkLake.com gm@hielklake.com 250-704-4656 |
| Price | Standard 2 Queens: $189 + tax Standard 1 King: $199 + tax |
| Inclusions | • Walking distance to the pool! • Restaurant on-side • Complimentary parking • Complimentary wifi |
| To book | Call Reservations Department at 250-704-4656 and identify yourselves as members of the Canada Artistic Swimming Group.
You can also alternatively use this link to book. Booking deadline is February 12, 2025 |
| Distance to pool | 0.5 km |
| Distance to airport | 16 km |
| Adress | 3233 Maple St, Victoria, BC V8X 4Y9 www.accentinns.com/victoria |
| Contact | Donna Price dprice@accentinns.com 604-351-4145 |
| Price | Two Queen Standard: $175 + tax Two Queen Kitchenettes: $195 + tax |
| Inclusions | • Complimentary Parking • Kitchenette rooms perfect for chaperones! • Complimentary wifi |
| To book | Call the hotel directly at 1-800-663-0298 and quote GROUP ID 6519276 “Artistic Swimming Qualifier”
For team bookings, you can also email Donna Price directly at dprice@accentinns.com Booking deadline is Friday, February 14, 2025 |
| Distance to pool | 8 km |
| Distance to airport | 24 km |
| Adress | 2852 Douglas St, Victoria, BC V8T 4M5 www.sandmanhotels.com |
| Contact | Sylvia Wong sales_victoria@sandman.ca 250 388-0788 ext #2105 |
| Price | Standard 2 double beds : $193 + taxes Queen Suite (with kitchenette): $208 + taxes King Suite (with kitchenette): $208 + taxes Family Suite (with kitchenette): $208 + taxes |
| Inclusions | • Suites with kitchenettes perfect for chaperones! • Complimentary wifi • Complimentary wifi parking |
| To book | Call and mention Group Name: Artistic Swimming March 2024.
Booking deadline is February , 2025 |
| Distance to pool | 9 km |
| Distance to airport | 24 km |
| Adress | 229 Gorge Rd E, Victoria, BC V9A 1L1 www.daysinnvictoriauptown.com |
| Contact | Raymond Weber guestservices@daysinnvictoriauptown.com 204-888-8893 |
| Price | Standard 2 Double beds room: $150 + taxes Standard 2 Queen beds room: $150 + taxes Studio Suites (2 queen beds and kitchenette): $150 + taxes |
| Inclusions | • Studio Suites perfect for chaperones! • Complimentary wifi • Complimentary parking |
| To book | Call 1-800-565-3777 or email guestservices@daysinnvictoriauptown.com and mention Group Name: Canada Artistic Swimming
Booking deadline is February 13, 2025 |
| Distance to pool | 9 km |
| Distance to airport | 24 km |
| Adress | 123 Gorge Rd E, Victoria, BC V9A 1L1 thevichotel.ca |
| Contact | Storm Jespersen storm.jespersen@evergreenhospitalitygroup.com 778 989 0409 |
| Price | Standard 2 Queen beds: $149 + taxes Executive 2 Queen beds suites with separate bedroom, living room, dining space and full kitchen: $209 + taxes |
| Inclusions | • Executive Suites perfect for chaperones! • Complimentary parking • Complimentary wifi |
| To book | Reach out to groups@thevichotel.ca and mention Confirmation # 4900209.
In case of issues, communicate directly with Storm Jespersen at storm.jespersen@evergreenhospitalitygroup.com Booking deadline is February 13, 2025 |
| Distance to pool | 9 km |
| Distance to airport | 24 km |