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Hosted by Canada Artistic Swimming, BC Artistic Swimming & Victoria Artistic Swimming

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Qualifier2025

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QUICK LINKS

What How Notes/Deadline
TENTATIVE Competition Schedule View Schedule v2.1 – February 11, 2025
Extra training & Spacing request Form Fill out Form Deadline: 2025-02-18
How to successfully register for a CAS Competition Download Guide EVERYONE, please read the guide!
Competition Registration Online Form Fill out Online Form Deadline: 2025-02-25
CAS Registration System by RAMP Interactive Register Now! For all provinces but ON & QC
TUTORIAL: How to register with CAS/RAMP Interactive Register Now! For all provinces but ON & QC
ONTARIO Registration Guide Download Guide ONTARIO, please read the guide!
ONTARIO Registration Form (xlsx document) Download excel form Deadline: 2025-02-25
If you are using a Mac, please use a browse OTHER than Chrome (like Safari), as Chrome is preventing the download of excel files.
2025 Waiver Forms Fill out online form now Deadline: 2025-03-10

Dates Pre-Competition Training: March 16-17, 2025
Official Training: Monday, March 17-18, 2025
Competition: March 18-22, 2025
Registration Deadline February 25, 2025 at 11:59pmExtensions may be granted on a province-by-province basis depending on the date of respective Provincial Qualifier events.
Hosts Canada Artistic Swimming, BC Artistic Swimming & Victoria Artistic Swimming
CAS Resource Stéphane Côté, Chief Officer – Business Development
stephane@artisticswimming.ca
Events Youth – Figures, Solo, Duet, Mixed Duet, Team, Free Combination
Junior – Solo Technical, Solo Free, Duet Technical, Duet Free, Mixed Duet Technical, Mixed Duet Free, Team Technical, Team Free
Senior – Solo Technical, Solo Free, Duet Technical, Duet Free, Mixed Duet Technical, Mixed Duet Free, Team Technical, Team Free
Junior/Senior – Acrobatic Routine
AdAS – Figures, Solo, Duet
Mixed Ability – Duet, Mixed Duet, Team
Rules This competition will be conducted under Canada Artistic Swimming Rules

Pool Information Saanich Commonwealth Place
4636 Elk Lake Dr,
Victoria, BC V8Z 5M1
Pool Specs Competition Side: 25m x 20m x 2.5-1.8m
Warmup Side: 25m x 20m x 2.5m-1.8m
Deck Privileges All Coaches must have proper accreditations on them at all times, and will be expected to have the proper level of certification as per rule 4.7 a): Coach eligibility is as per the current CAS Coach Registration and Certification Policy as posted on the CAS website on the Bylaws & Policies page.
Security & Health Services Trained Lifeguards will be on deck at all times during the competition
Rules for Gelling We ask that clubs consider doing gelling and degelling at the hotel whenever possible. Absolutely no degelling in the pool will be tolerated.
Rules for Stretching & Land Drill TBC
Where to Eat TBC

Entry Deadline Tuesday, February 25, 2025 at 11:59pm EST

Extensions may be granted on a province-by-province basis depending on the date of Provincial Qualifier events.
Entry Submission Information All provinces except ON & QC: All registration and entries must be sent online using the CAS Registration System (RAMP Interactive). More details to come soon.

ON & QC: Registration must be done using the provided Excel spreadhseet. Files and instructions are available in the Quick Links section.
Entry Fees
Youth & AdAS Figures $50
Solo Tech $50
Solo Free (all age groups & AdAS) $50
Duet Tech / Mixed Duet Tech (junior/senior) $100
Duet Free / Mixed Duet Free (junior/senior/mixed ability) $100
Team Tech $200
Team Free (junior/senior/mixed ability) $200
Free Combination $200
Acrobatic Routine $200
Late Entries Once the deadline has passed, changes can only be requested by email, at stephane@artisticswimming.ca, and will be subject to a late fee.

According to CAS Rule, 20.2.2 a), Each routine whose entry package has not been received or is incomplete by the stated deadline is automatically assessed a $50 fine. This fine must be paid to the Chief Referee or designate at the coaches meeting prior to the competition, or the routines concerned will be disqualified from the competition.

The FINAL deadline for late entries is 2 weeks prior to the start of the competition, on March 4, 2025, 11:59 pm EST. No entries will be accepted after this date.
Athlete Fee The athlete fee is $150 per athlete. The amount should be calculated on the event excel registration form (ON & QC) ro through the RAMP competition registration system (other provinces).
Athlete Area Fee The athlete fee is used to procure areas for athletes and clubs to eat and rest, and has been integrated in the total athlete fee for 2025.
Payment Four payment methods are available. In both cases, payment must be received before the final payment deadline to avoid penalties.

  1. Preferred Method 1: By Electronic Fund Transfer (EFT) to payment@artisticswimming.ca (we accept transfers with no passwords! f your bank still requires one, it should be QUAL2025)
  2. Preferred Method #2: By bank wire. Please contact june@artisticswimming.ca to get bank details if you’d like to pay this way.
  3. By credit card. If you’re registering through RAMP, you will be able to do it directly through the system. If you’re in ON & QC, please send a request to june@artisticswimming.ca to request a credit card payment invoice.
  4. By cheque, payable to Canada Artistic Swimming, sent to:

Canada Artistic Swimming
c/o June Sterling
700 Industrial Avenue, Suite 312
Ottawa, ON, K1G 0Y9

Note that the payment deadline is one week after registration, on March 4, 2025, but that late penalties will be strictly enforced.
Event Registration Form All clubs must fill out the online Event Registration Form to provide all the pertinent information to the Organizing Committee and to calculate total cost to remit to Canada Artistic Swimming.
Consent Forms & Waivers All athletes must fill out the Athlete Waivers and Medical Release forms by March 4, 2025.
Anti-Doping & Prohibited Substances By registering for this competition, athletes acknowledge that they agree to be subject to random unannounced anti-doping testing. Information about athletes’ rights and responsibilities, as well as the full list of prohibited substances, are available on the Canadian Centre for Ethics in Sport’s website, www.cces.ca.

FILE FORMAT

Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.

Labeling Convention

File must be labeled with the following information, all separated by underscores, with no blank spaces

Information Options possibles / Instructions
1. Age Group Youth, Junior, Senior, Jr-Sr (Acrobatic routine)
2. Event SoloTech, SoloFree, DuetTech, DuetFree, MixedDuetTech, MixedDuetFree, TeamTech, TeamFree, Combo, Acro
3. Club Name no spaces please!
4. Athlete Last Name For duets, use both last names. For teams, please use the first swimmer’s last name, by alphabetical order

Examples:

Junior_SoloTech_TorontoClub_Smith.mp3
Senior_DuetFree_CalgaryClub_Jones-Chen.mp3
13-15_TeamFree_MontrealClub_Bedard.mp3

Deadline

The deadline to send all music is February 25, 2025, at 11:59pm.

Please note that we ask you to respect this deadline even if your Provincial Qualifier is being held later than the deadline and that you’ve been given an extension to complete your registration. This will help us prepare our music files for the event. Anyone who believes they won’t be able to meet the deadline should let us know at stephane@artisticswimming.ca to avoid late fees.

FILE FORMAT

All Coach Cards must be sent in in Excel format and use the file created through the Coach Card software available here.

Please make sure you have the latest version of the software before exporting your files.

Labeling Convention

Files must be sent without changing the label from the export.

Deadline

The deadline to send coach cards is the Friday before the competition March 14, 2025, at 11:59pm.

Further rules related to the process required to change a coach card after this deadline will be released later. Changes will only be allowed in 3 cases: Medical Issue, Between prelims and finals, or as a Coach Decision (which will require the payment of a fine).

  • 1 week before figures:
    • Group A, B or C will be drawn
    • Draw will take place on March 11/12, 2025
    • Draw result will be on Sportity
  • 72 hours before figures
    • Group # will be drawn
    • Draw will take place on March 15/16, 2025
    • Draw results will be on Sportity
  • There will be 2 panels of judges
  • All athletes will compete the same 2 figures

Memo # Object Date
Memo 2025-01 2024-2025 Scoring System Update 2024-10-11

PREFERRED HOTELS

DID YOU KNOW THAT BOOKING INTO THE COMPETITION RECOMMENDED HOTELS ACTUALLY MAKES A HUGE DIFFERENCE?

It allows to:

• Provide a competitive rate to participating teams
• Support overall competition costs. Being able to prove the high economic impact that our competitions have on a host city and tourism boards offers more grant opportunity and increases host city interest in future year.
• Negociate more services with hotel who able to service youth sports teams

Using the recommended hotels is a gesture of solidarity towards the organizers of the competition and, at the same time, it goes along way towards helping the sustainability of our national competition system. We are counting on you!

Adress 4670 Elk Lake Dr, Victoria, BC V8Z 5M1
www.ihg.com
Contact Yukti Choudhary – Guest Services Supervisor
GSS@HiElkLake.com
gm@hielklake.com
250-704-4656
Price Standard 2 Queens: $189 + tax
Standard 1 King: $199 + tax
Inclusions • Walking distance to the pool!
• Restaurant on-side
• Complimentary parking
• Complimentary wifi
To book Call Reservations Department at 250-704-4656 and identify yourselves as members of the Canada Artistic Swimming Group.

You can also alternatively use this link to book.

Booking deadline is February 12, 2025
Distance to pool 0.5 km
Distance to airport 16 km

Adress 3233 Maple St, Victoria, BC V8X 4Y9
www.accentinns.com/victoria
Contact Donna Price
dprice@accentinns.com
604-351-4145
Price Two Queen Standard: $175 + tax
Two Queen Kitchenettes: $195 + tax
Inclusions • Complimentary Parking
• Kitchenette rooms perfect for chaperones!
• Complimentary wifi
To book Call the hotel directly at 1-800-663-0298 and quote GROUP ID 6519276 “Artistic Swimming Qualifier”

For team bookings, you can also email Donna Price directly at dprice@accentinns.com

Booking deadline is Friday, February 14, 2025
Distance to pool 8 km
Distance to airport 24 km

Adress 2852 Douglas St, Victoria, BC V8T 4M5
www.sandmanhotels.com
Contact Sylvia Wong
sales_victoria@sandman.ca
250 388-0788 ext #2105
Price Standard 2 double beds : $193 + taxes
Queen Suite (with kitchenette): $208 + taxes
King Suite (with kitchenette): $208 + taxes
Family Suite (with kitchenette): $208 + taxes
Inclusions • Suites with kitchenettes perfect for chaperones!
• Complimentary wifi
• Complimentary wifi parking
To book Call and mention Group Name: Artistic Swimming March 2024.

Booking deadline is February , 2025
Distance to pool 9 km
Distance to airport 24 km

Adress 229 Gorge Rd E, Victoria, BC V9A 1L1
www.daysinnvictoriauptown.com
Contact Raymond Weber
guestservices@daysinnvictoriauptown.com
204-888-8893
Price Standard 2 Double beds room: $150 + taxes
Standard 2 Queen beds room: $150 + taxes
Studio Suites (2 queen beds and kitchenette): $150 + taxes
Inclusions • Studio Suites perfect for chaperones!
• Complimentary wifi
• Complimentary parking
To book Call 1-800-565-3777 or email guestservices@daysinnvictoriauptown.com and mention Group Name: Canada Artistic Swimming

Booking deadline is February 13, 2025
Distance to pool 9 km
Distance to airport 24 km

Adress 123 Gorge Rd E, Victoria, BC V9A 1L1
thevichotel.ca
Contact Storm Jespersen
storm.jespersen@evergreenhospitalitygroup.com
778 989 0409
Price Standard 2 Queen beds: $149 + taxes
Executive 2 Queen beds suites with separate bedroom, living room, dining space and full kitchen: $209 + taxes
Inclusions • Executive Suites perfect for chaperones!
• Complimentary parking
• Complimentary wifi
To book Reach out to groups@thevichotel.ca and mention Confirmation # 4900209.

In case of issues, communicate directly with Storm Jespersen at storm.jespersen@evergreenhospitalitygroup.com

Booking deadline is February 13, 2025
Distance to pool 9 km
Distance to airport 24 km
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